Meeting Database Template

The Meeting Database Template is a free Notion tool that helps you keep every meeting — past, present, and future — organized in one simple database.

Whether you’re managing weekly team check-ins, client calls, or community gatherings, this template gives you the structure to:

• Schedule and track upcoming meetings
• Log notes and decisions during the meeting
• Link follow-up tasks so nothing slips through the cracks
• Review past meetings for quick reference

This is the exact system I use to run my own businesses and manage everything from team sprints to high-value client sessions. It’s designed to be simple enough for beginners but good enough for growing teams.

Inside the Meeting Database Template, you’ll find:

• Meeting Log – Record dates, times, and attendees for every meeting.
• Notes & Decisions Section – Capture key takeaways and action items directly in each meeting entry.
• Follow-Up Items – Section for ToDo items
• Custom Views – See upcoming meetings, past meetings, or meetings by project in seconds.

Why you’ll love it:

• All-in-One Meeting Management – No more digging through emails or scattered notes.
• Quick Setup – Duplicate into your Notion workspace and start organizing in minutes.
• Fully Customizable – Add fields, link to other templates, or adapt for your specific workflow.
• Beginner-Friendly – Simple enough for your first Notion template, robust enough to keep using as your needs grow.